How to leave or remove copies of email messages on the messaging server on BLACK BERRY
Posted by Labels: OTHERSThe following procedures outline how to leave or remove copies of email messages on the messaging server when using an email application.
For Windows®
Microsoft® Windows Mail (Windows Vista™)
Click Tools.
Click Accounts.
In the Email subsection, select the email account.
Click Properties.
Click the Advanced tab.
Select the Leave a copy of the message on the server check box.
Microsoft® Outlook® XP, 2002, and 2003
Click Tools.
Click Email Accounts.
Select View or Change an existing email address, or click the Email tab.
Select the email account.
Click Change.
Click More Settings.
Click the Advanced tab.
Select the Leave a copy of the message on the server check box. Click Next.
Click Finish.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Microsoft Outlook 2007
Click Tools.
Click Account Settings.
Click Change.
Click More Settings.
Click the Advanced tab.
Select the Leave a copy of the message on the server check box.
Click OK.
Click Next.
Click Finish.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Microsoft® Outlook® Express and Microsoft Outlook 2000
Click Tools.
Click Accounts.
Click the Mail tab.
Select the email account.
Click Properties.
Click the Advanced tab.
Select the Leave a copy of the message on the server check box.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Microsoft Outlook 97
Click Tools.
Click Services.
Click Internet E-mail.
Select the email account, and then click Properties.
Click the Advanced tab.
Select the Leave a copy of the message on the server check box.
Click OK.
Note: Restart Microsoft Outlook 97 to apply changes.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Qualcomm® Eudora® 7.0 or later
Click Tools.
Click Personalities.
Right-click the email account name, and then click Properties.
Click the Incoming Mail tab.
Select the Leave mail on Server check box.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Mozilla® Thunderbird™ 1
Click Tools.
Click Account Settings.
Under the account name, click Server Settings.
Select the Leave messages on server check box.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
IncrediMail
Click Tools.
Click Accounts.
Select the email account, and then click Properties.
Click the Advanced tab.
Select the Leave a copy of messages on server check box.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
EarthLink® Mailbox
Click Tools.
Click Settings.
Click the Accounts tab.
Select the email account and click Edit.
Select the Leave messages on the server after downloading check box.
Note: Because EarthLink Mailbox does not provide an option to automatically remove email messages after a certain number of days, the messaging server begins to fill up after turning on this option. To remove email messages, click Tools > Settings. Select the Receive tab, then select the Remove message from server when deleted from trash check box.
Netscape® 4.5 to 4.7
Click Edit.
Click Preferences.
Under Categories, click the plus (+) sign to expand the options menu, and open the Mail & Newsgroups menu.
Click Mail Servers.
In the Incoming Mail Servers section, click Edit.
In the Mail Server Properties section, click the POP tab.
Clear the Leave messages on server check box.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Click OK.
Click OK.
Netscape 6
Click Tasks.
Click Mail.
Click Edit.
Click Mail/News Account Settings.
In the window on the left, click Server.
Clear the Leave messages on server check box.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Click OK.
Netscape 7.2
Under the Edit menu select Mail and Newsgroup Account Settings.
On the left side, click the Server Settings link.
Select the Leave messages on server checkbox.
Internet mail
Click Mail.
Click Options.
Select the Server tab.
Click Advanced Settings.
Clear the Leave a copy of messages on server check box.
Click OK.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
GoldMine® Premium Edition with GoldSync® Version 8
Click Tools.
Click Options.
Click the E-Mail tab.
Click Accounts.
Select the email account, then click Edit.
Clear the Auto-delete check box.
Note: There is no option available to leave copies of email messages on the messaging server for a specified number of days.
For Macintosh®
Microsoft Outlook Express Macintosh Edition 4 and 4.5
Click File.
Click Preferences.
Click the arrow beside Accounts, then click E-mail.
Click Advanced.
Clear the Leave a copy of messages on server check box.
Click OK.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Microsoft Outlook Express Macintosh Edition 5
Click Tools.
Click Accounts.
Click the Mail tab.
Select the email account, and click Edit.
Click the Options tab.
Clear the Leave a copy of messages on server check box.
Click OK.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Microsoft® Entourage® X
Click Tools.
Click Accounts.
Make sure that the correct email account is highlighted, then click Edit.
On the Edit Account screen, click the Options tab.
Select the Leave a copy of each message on the server check box.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Eudora 5 for Macintosh
Click Special.
Click Settings.
Click Checking Mail in the left pane.
Clear the Leave on server for 'X' days check box.
Click OK.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Netscape 3 for Macintosh
Click Options.
Click Mail and News Preferences.
Click the Servers tab.
Click the Removed from the server option.
Click OK.
Netscape 4.05 for Macintosh
Click Edit.
Click Preferences.
In Categories, click Mail & Groups.
Click Mail Server.
Clear the Leave messages on server after retrieval check box.
Click OK.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
Netscape 4.5 to 4.7 for Macintosh
Click Edit.
Click Preferences.
Under Categories, click Mail & Newsgroups.
Click Mail Server.
In the Incoming Mail Servers section, click Edit.
Click the POP tab in the Mail Server Properties section.
Clear the Leave messages on server check box.
Click OK.
Click OK.
Note: When this check box is cleared, deleted email messages will be permanently removed from the messaging server.
For MacMail/Mac OS® 10.1
Click Mail.
Click Preferences.
Make sure that the correct address is highlighted, then click Edit.
Click the Account Options tab.
Make sure that the Delete messages from server after downloading check box is not selected.
Note: MacMail does not have an option to remove email messages from the messaging server after a specified number of days.
For Apple Mail on Mac OS X
Click Mail.
Click Preferences.
Click the Accounts tab, and select the appropriate email account.
Click the Advanced tab.
Clear the Remove copy from the server after retrieving a message check box.
Click OK.
Additional Information
When available, use the option to remove email messages from the messaging server after a specified number of days. This keeps the messaging server from reaching its maximum storage capacity. It is recommended that email messages be deleted after a specified number of days to keep the email message count on the messaging server to a manageable number for the BlackBerry Internet Service. Email message counts exceeding 1000 in the inbox could cause problems or delays in receiving email messages on the BlackBerry smartphone.